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Equipment & Daily Hire Solutions

Van & Vehicle Rental Online Booking System UK

Trusted online booking software and website for your Car and Van Hire UK online booking system Business we have all the great features you need for your Car and Van Hire UK online booking system business to succeed online.

Direct Merchant Integration Zero Vendor Lock-In 100% UK Based & Supported
smartbookings.co.uk/Car-and-Van-Hire
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Car and Van Hire UK online booking system - SmartBookings Online Booking
📷 Commercial Self-Drive Van Fleet DVLA & Mileage
💳 0% Commission • All UK Gateways
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Key System Facts & Overview (At a Glance)

Commission Rate:
0% Booking Commission (Keep 100% of Revenue)
Monthly Pricing Structure:
Flat subscriptions: £15 (100 bookings) • £35 (500 bookings) • £65 (Unlimited)
Core Car and Van Hire UK online booking system Capabilities:
Automated UK postcode lookup, radial delivery mileage tiers, damage deposit pre-authorisations, and equipment turnaround buffers.
💳 Direct Integrations: Stripe, Square, DOJO, SumUp, WorldPay, Clover & 12+ UK gateways
🇬🇧 100% UK Hosted & Supported (Contact Us)

Car and Van Hire UK online booking system

Trusted online booking software and website for your Car and Van Hire UK online booking system Business we have all the great features you need for your Car and Van Hire UK online booking system business to succeed online.

We have all the features you need, website forms, availability calendars, product details, safety tests, promotion discount codes, payment integrations, package, product accessories, product extras and addons. Plus many features to list.

Save time and grab yourself a free trial and have a play with our booking software, you will be up and running in no time at all.

Online booking features

All in one solution from mobile friendly booking forms to powerful back end management portal, we have the great features your business needs to succeed.

Payment integrations

Don't limit yourself to a particular payment provider, get the best rates by plugging in your preferred payment provider from Stripe, Square, CardStream, PayZone, Retail Merchant Services (RMS), SagePay, First Data, TakePayment, WorldPay etc. we have integrated with the leading platforms already so you can just enter your details and start taking payments.

Free booking website

Need a new website and a booking system? It makes sense to combine, you can have a free professional and SEO friendly website running on SmartBookings all fully integrated with you the booking platform at source. If you already have your own website it can easily be integrated with, just copy and paste our widget code to your WordPress, Wix, Umbraco, Joomla or other CMS.

Customer management

Customer Management is built in from booking history, contact details, customer own web portal, and activity history, email templates that are fully customisable.

Automated marketing

SmartBookings can automate your booking reminders, followup on abandoned shopping carts, send anniversary reminders to increase your customer return booking rate.

We understand small businesses need value for money but also need quality systems in order to succeed, we offer different pricing tiers to help meet the requirements of small businesses.

Secure and reliable

We host SmartBookings online booking systems in leading UK data centres operated by AWS and Azure, our systems are scalable and designed to grow as you do. We take security seriously and meet and lead in implementing GDPR requirements.

Running a busy venue means you need a payment partner you can trust. Our booking platform integrates with the UK's leading Payment Service Providers (PSPs), allowing you to accept online deposits, party bookings, and walk-in payments with ease. Whether you want the simplicity of Stripe or the enterprise power of WorldPay, we connect your favourite processor to our system to keep your cash flow moving and your queues short.

Unlike other booking systems that lock you into one provider (and their high fees), we believe in freedom of choice. You can choose the provider that offers the best rates for your specific turnover, helping you keep more of your hard-earned revenue.

Related Topics & Keywords: # car and van hire booking system # uk equipment hire software # delivery postcode lookup # damage deposit pre-authorisation # real-time hire diary # 0% commission hire software
UK Operator FAQs & Answers

Frequently Asked Questions

Clear, factual answers to help you evaluate and scale with SmartBookings.

How does SmartBookings calculate delivery fees based on UK postcodes?

Our system features integrated UK postcode lookup and radial distance calculations. You can define tiered delivery bands (e.g., Free within 5 miles, £15 for 5-10 miles, £30 for 10-20 miles), automatically applied at checkout based on the customer's exact delivery address.

Can I collect refundable damage deposits or security holds?

Yes. You can configure automatic security deposits or card pre-authorisations through your connected payment gateway (Stripe, Square, DOJO, etc.), which can be refunded or captured after equipment inspection.

How does the calendar handle delivery, setup, and collection buffer times?

You can set automatic turnaround padding before and after each rental booking. The live diary automatically blocks equipment availability during transit, cleaning, and maintenance windows to prevent logistical overlaps.

Can customers sign rental terms, safety rules, and digital disclaimers?

Yes. Customers can read and agree to your UK terms of hire, safety guidelines, and insurance disclaimers digitally during the checkout process before payment is taken.

Does the system support bad weather re-bookings or rain cancellations?

Yes. You can issue digital vouchers, credit notes, or reschedule booking dates with a single click from the admin diary if severe weather or customer emergencies arise.

Have a specific question about your booking setup? Contact our UK team directly.

Need step-by-step setup guides? Browse the SmartBookings Documentation Portal ↗ with user guides for tickets, hires, and payment gateways.

Transparent & Flexible Pricing

Choose the best pricing for you

You can change your plan or leave us at any time.

Starter

Ideal for startups, solo operators and emerging businesses.

£15 Per Month
0% Commission on bookings
  • 100 bookings per month
  • 0% commission on all bookings
  • Up to 10 services or resources
  • Access to all features and integrations
  • Direct payment gateway connections (Stripe, Square, DOJO)
  • Automated booking emails & reminders
  • Standard UK support
Get Started
Most Popular

Standard

Our most popular plan for established and growing businesses.

£35 Per Month
0% Commission on bookings
  • 500 bookings per month
  • 0% commission on all bookings
  • Up to 50 services or resources
  • Access to all features and integrations
  • Direct merchant account integration
  • Customer portal & automated marketing tools
  • Standard UK support
Get Started

Ultimate

Designed for high-volume businesses and multi-service operations.

£65 Per Month
0% Commission on bookings
  • Unlimited bookings per month
  • 0% commission on all bookings
  • Unlimited services or resources
  • Access to all features and integrations
  • Priority support and feature requests
  • Full branded booking portal & website widgets
Get Started

All plans include access to all features and UK payment integrations. Zero hidden transaction markups.

18+ Direct Payment Integrations

Plug In Your Preferred Payment Provider

Direct API connections to all major UK and global payment gateways. No forced intermediaries, no extra transaction markups. Your money goes directly into your bank account.

ST
Global Leader

Stripe

Seamless online card processing, Apple Pay, Google Pay, and instant payouts.

💳 Visa, Mastercard, American Express, Apple Pay, Google Pay Direct API
SQ
In-Person & Online

Square

Unified in-person card readers and online booking checkouts in one simple system.

💳 Visa, Mastercard, Amex, Apple Pay Direct API
SU
Low Cost

SumUp

Compact card readers and low transaction fees for mobile and independent operators.

💳 All major UK credit & debit cards Direct API
WO
UK Enterprise

WorldPay

The UK's largest payment processor with enterprise-grade stability and custom rates.

💳 Global & UK card networks Direct API
DO
Next-Day Settlement

DOJO

Lightning-fast next-day payouts (even on weekends) and sleek modern payment terminals.

💳 Visa, Mastercard, Amex, Mobile Wallets Direct API
OP
Trusted UK Gateway

OPAYO (formerly Sage Pay)

Industry-standard UK payment gateway with top-tier anti-fraud screening.

💳 All UK debit & credit cards Direct API
CL
POS & Online

Clover

Integrated Point of Sale hardware and online booking payment gateway.

💳 Major international cards & contactless Direct API
GL
Global Scale

Global Payments

Worldwide payment technology services for high-volume transactions.

💳 Multicurrency card processing Direct API
CY
A Visa Solution

CyberSource

Sophisticated fraud management and multi-currency payment acceptance.

💳 Worldwide credit & debit cards Direct API
CA
White-Label Gateway

Cardstream

Independent payment gateway connecting businesses to multiple merchant acquirers.

💳 All major card schemes Direct API
FI
Competitive Rates

First Payments

Bespoke UK merchant account packages designed for small and medium businesses.

💳 UK credit and debit cards Direct API
HA
Small Business

Handepay

Transparent UK merchant services with simple fee structures and no hidden charges.

💳 Contactless, chip & pin, online Direct API
RE
High Growth

Retail Merchant Services (RMS)

Tailored card payment solutions and business membership benefits.

💳 Visa, Mastercard, Maestro Direct API
OP
Omnichannel

Optomany

Next-generation payment acceptance across physical, mobile, and online channels.

💳 All major debit & credit schemes Direct API
PA
UK Card Processing

PayZone

Affordable card machines and online payment gateways across the UK.

💳 Visa, Mastercard, contactless Direct API
SA
Secure Gateway

SafePay

Bank-grade encrypted online transactions with high fraud protection.

💳 International and domestic cards Direct API
EL
Acquiring Bank

Elavon

Global merchant acquirer offering reliable, secure processing for online bookings.

💳 Global cards and regional payment methods Direct API
TA
Personalized Service

TakePayments

Dedicated UK account managers and flexible merchant agreements for local businesses.

💳 All UK debit and credit cards Direct API

Have an existing merchant account or terminal?

Keep your current rates, negotiated fees, and existing hardware. We hook straight into your setup with zero disruption. View our Payment Gateway Setup Guides ↗ for step-by-step instructions.

Talk to an Integration Specialist
No Obligation • Instant Setup

100% UK Based Support & Developers
Zero Vendor Lock-in Payment Gateways
30-Day Money-Back Guarantee